City of York Logo

Top of page

Size: View this website with small text View this website with medium text View this website with large text View this website with high visibility

City of York Children's Services Procedure Manual: Contents

June 2017

Quick Links: This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Case Management and Recording
  3. Prevention and Family Support
  4. Children with Disabilities
  5. Children From Abroad
  6. Children in Care
  7. Fostering
  8. Adoption
  9. Special Guardianship and Child Arrangements Orders
  10. Information for Service Users
  11. Supervision
  12. Local Contacts, Designated Managers and Appendices

1. All Children


Policy Values and Principles

1.1.1 Children’s Social Care Policies, Values and Principles  
1.1.2 Confidentiality Policy  
1.1.3 Consultation Policy  
1.1.4 Research Governance  
1.1.5 Family and Friends Care  



Family Early Help Assessment and Thresholds for Children's Social Care Services

1.2.1 Family Early Help Assessment  
1.2.2 Children in Need Threshold Criteria (including Step Down Protocol)  



Children's Social Care - Assessment and Planning

1.3.1 Initial Contacts and Referrals  
1.3.2 Single Assessment  
1.3.3 Child Protection Enquiries (Section 47)  
1.3.4 Case Transfers  



Court Proceedings

1.4.1 Application for Emergency Protection Orders  
1.4.2 Care and Supervision Proceedings and the Public Law Outline Updated
1.4.3 Legal Gateway Meetings  
1.4.4 Legal Gateway Planning Meetings Procedure  



Safeguarding in Children’s Services

1.5.1 Death or Serious Injury to a Child (Child in Care)  
1.5.2 Safeguarding Children and Young People from Sexual Exploitation Updated
1.5.3 Social Networking Information for Children’s Social Care Staff, Foster Carers and Prospective Adopters  
1.5.4 Child Protection Cases and the Family Drug and Alcohol Court (FDAC) New



Complaints and Whistleblowing

1.6.1 Complaints and Representations  
1.6.2 City of York Council Whistleblowing Policy (2015)  
1.6.3 Staff Guidance: Learning from Customer Feedback, Comments, Concerns, Compliments and Complaints Procedure  



Child Protection Procedures – Children’s Social Care Guidance for Staff

1.7.1 Core Groups - Practice Guidance  

2. Case Management and Recording

2.1 Recording Standards New
2.2 Case Records and Retention  
2.3 Access to Records  

3. Prevention and Family Support

3.1 Children in Need Plans and Reviews - Practice Guidance  
3.2 Temporary Care of a Child or Young Person by Someone Other than a Parent or Current Carer at the Request of Children's Social Care  
3.3 Private Fostering – Practice Guidance  
3.4 Joint Procedure for the Assessment of Housing and Support Needs of Homeless or likely to become Homeless 16 and 17 Year Olds  
3.5 Family Group Conference  
3.6 Young Carers  

4. Children with Disabilities

4.1 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities  
4.2 Children’s Disability Service  
4.3 Direct Payments  
4.4 Short Breaks Updated

5. Children from Abroad

5.1 Unaccompanied Asylum Seeking Children (UASC)  
5.2 Families with No Recourse to Public Funds  

6. Children in Care


Decision to Look After and Care Planning

6.1.1 Local Authority's Sufficiency Duty - Accommodation for Children in Care  
6.1.2 Decision to Look After and Care Planning  
6.1.3 Ceasing to Look After a Child  
6.1.4 Permanence Planning Guidance  
6.1.5 Placement Planning and Disruption Meetings  
6.1.6 Placements in Foster Care  
6.1.7 Placements in Residential Care Updated
6.1.8 Out of Authority Placements: Approval, Consultation and Notification Process  
6.1.9 Placements with Connected Persons Updated
6.1.10 Placements in Secure Accommodation on Welfare Grounds Updated
6.1.11 Placements with Parents Updated
6.1.12 Placements Outside England and Wales  
6.1.13 Notifications from Other Local Authorities/Placement Providers  
6.1.14 Joint Panel Policy  
6.1.15 Remands to Local Authority Accommodation or to Youth Detention Accommodation  
6.1.16 Responding to Children and Young People who go Missing from Placement Updated
6.1.17 Delegation of Authority to Foster Carers and Residential Workers  
6.1.18 Criminal Injuries Compensation Authority Claims for Children in Care  



Monitoring and Reviews

6.2.1 Social Worker Visits to Children in Care  
6.2.2 Advocacy and Independent Visitors  
6.2.3 Children and Young People in Care Reviews Updated
6.2.4 Appointment and Role of Independent Reviewing Officers  
6.2.5 Secure Accommodation (Criteria) Reviews  
6.2.6 Children in Care Resolutions Process  
6.2.7 Notification of Significant Events  



Contact and Overnight Stays

6.3.1 Contact with Parents and Siblings  
6.3.2 Social Visits (Including Overnight Stays) Updated



Education, School Trips and Holidays

6.4.1 Education of Children in Care  
6.4.2 Arrangements for Leisure, Holiday and Other Extra-Mural Activities for Children in Care  
6.4.3 Holidays and School Trips Outside the UK  



Health and Wellbeing

6.5.1 Health Care Assessments and Plans  
6.5.2 Personal Care and Relationships  
6.5.3 Behaviour Management and Safe Caring  
6.5.4 Restrictive Physical Intervention  
6.5.5 Junior Individual Savings Accounts (ISAs) for Children in Care  



Change of Name and Marriage

6.6.1 Change of Name of a Child in Care  
6.6.2 Marriage of a Child in Care  



Leaving Care and Transition

6.7.1 Leaving Care and Transition  
6.7.2 Pathway Financial Arrangements for Young People who have Left Care Aged 16-17  
6.7.3 Pathway Financial Arrangements for Former Relevant Young People who have Left Care Aged 18+  
6.7.4 Staying Put  
6.7.5 Protocol and Guidance on the Provision of Pathway Support to Care Leavers up to the age of 24  



Youth Offending

6.8.1 Children in Care In Contact With Youth Justice Services  
6.8.2 Responsibilities of the Local Authority to Former Children in Care who are in Custody  
  See also: Remands to Local Authority Accommodation or to Youth Detention Accommodation  

7. Fostering

  National Minimum Standards 2011 - Fostering Services  
  City of York Foster Carer’s Handbook  
7.1 Fostering Panel  
7.2 Persons Disqualified from Fostering  
7.3 Assessment and Approval of Foster Carers  
7.4 Fostering Exemptions and Extensions / Variations to Foster Carer’s Terms of Approval  
7.5 Supervision and Support of Foster Carers Updated
7.6 Review and Termination of Approval of Foster Carers  
7.7 Allegations Against Foster Carers  
7.8 Foster Carer Recording  
7.9 Guidance on the Assessment of New Partners within Fostering Households  
  See also: Delegation of Authority to Foster Carers and Residential Workers  

8. Adoption

  City of York is moving towards being part of North and Humber Regional Adoption Agency (RAA); it is anticipated that this will be established Autumn 2017. RAA procedures will be drafted, in the interim City of York procedures apply but will be modified as we move closer to the RAA.  
  National Minimum Standards - Adoption - July 2014  
8.1 Plan for Adoption  
8.2 Placement for Adoption  
8.3 Early Permanence Placements / Fostering for Adoption  
8.4 Adoption Case Records  
8.5 Life Story Books  
8.6 Later Life Letters  
8.7 Adoption Panel  
8.8 Adoption Support  
8.9 Monitoring and Supervision of Adoptive Placements  
8.10 Adoption Reviews  
8.11 Disruption of Adoptive Placements  
8.12 Assessment and Approval of Prospective Adopters Updated
8.13 Allegations Against Prospective Adopters in Relation to Children Placed for Adoption or Already Adopted and in Receipt of Adoption Support Services from City of York  
8.14 Inter Country Adoption  
8.15 Step Parent and other Non Agency Adoption  
8.16 Access to Birth Records and Adoption Case Records  
8.17 Intermediary Services and Access to Information in Pre-Commencement Adoptions  

9. Special Guardianship and Child Arrangement Orders

9.1 Application for Special Guardianship Orders Updated
9.2 Special Guardianship Order Support Updated
9.3 Child Arrangements Order Allowances  
9.4 Guidance on Payment of Adoption Allowance, Special Guardianship Order Allowance and Child Arrangement Order Allowance  
9.5 Court Reports in Placement Orders/Adoption Orders/Special Guardianship Orders Guidance  

10. Information for Service Users

10.1 City of York Pledge to Children and Young People in Care: Young People’s Guide  
10.2 City of York’s Pledge to Children and Young People in Care  
10.3 City of York’s Pledge to Children and Young People in Care Poster  
10.4 City of York Pledge to Children and Young People in Care: Professionals Guide  
10.5 Young People’s Guide to the Independent Reviewing Officers Handbook  
10.6 Confidentiality and Access to Records Leaflet  

11. Supervision

11.1 Supervision Policy and Guidance to Staff  

12. Local Contacts, Designated Managers and Appendices

12.1 Key Local Contacts  
12.2 Local Keywords  
12.3 Designated Managers  
12.4 Working Together to Safeguard Children 2015  
12.5 Amendments