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City of York Children and Families’ Service Procedures Manual

Quick Links: This contents list is sub divided into the following sections; each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Case Management and Recording
  3. Prevention and Family Support
  4. Children with Disabilities
  5. Deprivation of Liberty and Mental Capacity
  6. Children From Abroad
  7. Children in Care
  8. Fostering
  9. Adoption
  10. Special Guardianship and Child Arrangements Orders
  11. Information for Service Users
  12. Supervision
  13. Local Contacts, Designated Managers and Appendices


1. All Children

1.1

Policy Values and Principles

 
1.1.1 Children’s Social Care Policies, Values and Principles  
1.1.2 Confidentiality Policy  
1.1.3 Children's Consultation and Participation  
1.1.4 Capacity and Consent Updated
1.1.5 Family and Friends Care  
1.1.6 Social Work Practice Standards  
1.1.7 Management Standards  


 

1.2

Family Early Help Assessment and Thresholds for Children's Social Care Services

 
1.2.1 Family Early Help Assessment (FEHA)  
1.2.2 City of York Threshold Document - Levels of Need Descriptors (2020)  


 

1.3

Children's Social Care - Assessment and Planning

 
1.3.1 Contacts and Referrals  
1.3.2 Single Assessment  
1.3.3 Chronologies Guidance  
1.3.4 Child Protection Enquiries (Section 47)  
1.3.5 Case Transfers  
1.3.6 Contingency Planning Guidance  


 

1.4

Court Proceedings

 
1.4.1 Application for Emergency Protection Orders  
1.4.2 Care and Supervision Proceedings and the Public Law Outline  
1.4.3 Legal Gateway Meetings  
1.4.4 Letter Before Proceedings (LBP) Meetings Procedure  
  See also Family Justice Resource Hub (ADCS). This hosts a series of practical resources, such as templates, tools and practice guidance, which will be of interest to those working in the family justice system.  


 

1.5

Safeguarding in Children’s Services

 
1.5.1 Death or Serious Injury to a Child (including Children in Care)  
1.5.2 Child Sexual Exploitation (CSE)  
1.5.3 Social Networking Information for Children’s Social Care Staff, Foster Carers and Prospective Adopters  
  The City of York Safeguarding Children Partnership Procedures and Guidance contained detailed information for practitioners on a range of topics including Missing Children, Harmful Sexual Behaviour, Female Genital Mutilation (FGM), Fabricated and Induced Illness (FII), Child Sexual Exploitation and Child Criminal Exploitation and County Lines.  


 

1.6

Complaints and Whistleblowing

 
1.6.1 Complaints and Representations  
1.6.2 City of York Council Whistleblowing Policy  
1.6.3 Staff Guidance: Learning from Customer Feedback, Comments, Concerns, Compliments and Complaints Procedure  


 

1.7

Child Protection Procedures – Children’s Social Care Guidance for Staff

 
1.7.1 Core Groups - Practice Guidance  
1.7.2 Guidance on Outcome Focused and SMART Child Protection and Child in Need Plans  
  See also: Contingency Planning Guidance  


2. Case Management and Recording

2.1 Recording Standards  
2.2 Case Records and Retention  
2.3 Access to Records / Subject Access Requests  
2.4 Storage of Data on Mobile Devices  
2.5 Advice for Undertaking Audits  
  See also: Children's Social Care Staff Guidance - Checking Facebook and other Social Media  


3. Prevention and Family Support

3.1 Children in Need Procedure  
  See also: Guidance on Outcome Focused and SMART Child Protection and Child in Need Plans  
3.2 Temporary Care of a Child or Young Person by Someone Other than a Parent or Current Carer at the Request of Children's Social Care  
3.3 Private Fostering  
3.4 Joint Procedure for the Assessment of Housing and Support Needs of Homeless or likely to become Homeless 16 and 17 Year Olds  
3.5 Family Group Conference  
3.6 Young Carers  


4. Children with Disabilities

4.1 Children and Young People Aged 0-25 with Special Educational Needs and Disabilities Updated
4.2 Health and Disability Service  
4.3 Direct Payments  
4.4 Short Breaks Updated
4.5 Placing and Visiting Children with Special Educational Needs and Disabilities or Health Conditions in Long-Term Residential Settings  


5. Deprivation of Liberty and Mental Capacity

5.1 Deprivation of Liberty  
5.2 Mental Capacity  


6. Children from Abroad

6.1 Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery Updated
6.2 Families with No Recourse to Public Funds  


7. Children in Care

7.1

Decision to Look After and Care Planning

 
  Accommodating a Child Process Map  
7.1.1 Local Authority's Sufficiency Duty - Accommodation for Children in Care  
7.1.2 Decision to Look After and Care Planning Updated
7.1.3 Ceasing to Look After a Child  
7.1.4 Permanence Planning Guidance  
7.1.5 Placement Planning and Disruption Meetings  
7.1.6 Placements in Foster Care  
7.1.7 Placements in Residential Care Updated
7.1.8 Out of Authority Placements: Approval, Consultation and Notification Process  
7.1.9 Placements with Connected Persons  
7.1.10 Placements in Secure Accommodation on Welfare Grounds Updated
7.1.11 Placements with Parents Updated
7.1.12 Placements Outside England and Wales Updated
7.1.13 Placements in Other Arrangements New
7.1.14 Notifications from Other Local Authorities/Placement Providers  
7.1.15 Joint Panel Policy  
7.1.16 Remands to Local Authority Accommodation or to Youth Detention Accommodation Updated
7.1.17 Responding to Children and Young People who go Missing from Placement  
7.1.18 Delegation of Authority to Foster Carers and Residential Workers  
7.1.19 Criminal Injuries Compensation Authority Claims for Children in Care  


 

7.2

Monitoring and Reviews

 
7.2.1 Social Worker Visits to Children in Care  
  See also: City of York Visits Guidance  
7.2.2 Advocacy and Independent Visitors  
7.2.3 Children and Young People in Care Reviews  
7.2.4 Appointment and Role of Independent Reviewing Officers  
7.2.5 Secure Accommodation (Criteria) Reviews  
7.2.6 Children in Care Resolutions Process  
7.2.7 Notification of Significant Events  


 

7.3

Contact and Overnight Stays

 
7.3.1 Contact with Parents and Siblings  
7.3.2 Social Visits (Including Overnight Stays)  


 

7.4

Education, School Trips and Holidays

 
7.4.1 Education of Children with a Social Worker, Looked After and Previously Looked After Children Updated
7.4.2 Arrangements for Leisure, Holiday and Other Extra-Mural Activities for Children in Care  
7.4.3 Holidays and School Trips Outside the UK  


 

7.5

Health and Wellbeing

 
7.5.1 Health Care Assessments and Plans  
7.5.2 Personal Care and Relationships  
7.5.3 Promoting Positive Behaviour Policy  
7.5.4 Restrictive Physical Intervention and Restraint  
7.5.5 Junior Individual Savings Accounts (ISAs) for Children in Care  
7.5.6 Aftercare under Section 117 of the Mental Health Act 1983 New


 

7.6

Change of Name and Marriage

 
7.6.1 Change of Name of a Child in Care  
7.6.2 Marriage / Civil Partnership of a Child in Care  


 

7.7

Leaving Care and Transition

 
7.7.1 Leaving Care and Transition Updated
7.7.2 Pathway Financial Arrangements for Young People who have Left Care Aged 16-17  
7.7.3 Pathway Financial Arrangements for Former Relevant Young People who have Left Care Aged 18+  
7.7.4 Staying Put  
7.7.5 Protocol and Guidance on the Provision of Pathway Support to Care Leavers up to the age of 24  


 

7.8

Youth Offending

 
  See also: Youth Justice Board - Standards for Children in the Youth Justice System  
  and YJB and Probation Joint National Protocol for Transitions in England  
7.8.1 Children in Care In Contact With Youth Justice Services  
7.8.2 Responsibilities of the Local Authority to Former Children in Care who are in Custody  
  See also: Remands to Local Authority Accommodation or to Youth Detention Accommodation  


8. Fostering

  National Minimum Standards 2011 - Fostering Services  
  City of York Foster Carer’s Handbook and the Fostering Section in the Forms Library  
8.1 Fostering Panel  
8.2 Persons Disqualified from Fostering  
8.3 Assessment and Approval of Foster Carers  
8.4 Fostering Exemptions and Extensions / Variations to Foster Carer’s Terms of Approval  
8.5 Supervision and Support of Foster Carers  
8.6 Review and Termination of Approval of Foster Carers  
8.7 Allegations Against Foster Carers  
8.8 Foster Carer Recording  
8.9 Guidance on the Assessment of New Partners within Fostering Households  
8.10 Policy for the Movement of Registered Foster Carers between Agencies  
8.11 Fostering Statement of Purpose (2019)  
  See also: Delegation of Authority to Foster Carers and Residential Workers and Promoting Positive Behaviour Policy  


9. Adoption

  National Minimum Standards - Adoption - July 2014  
9.1 Plan for Adoption  
9.2 Placement for Adoption  
9.3 Early Permanence Placements / Fostering for Adoption  
9.4 Adoption Case Records  
9.5 Life Story Books  
9.6 Later Life Letters  
9.7 Adoption Panel  
9.8 Adoption Support  
9.9 Monitoring and Supervision of Adoptive Placements  
9.10 Adoption Reviews  
9.11 Disruption of Adoptive Placements  
9.12 Assessment and Approval of Prospective Adopters  
9.13 Allegations Against Prospective Adopters in Relation to Children Placed for Adoption or Already Adopted and in Receipt of Adoption Support Services from City of York  
9.14 Inter Country Adoption  
9.15 Step Parent and other Non Agency Adoption  
9.16 Access to Birth Records and Adoption Case Records  
9.17 Intermediary Services and Access to Information in Pre-Commencement Adoptions  


10. Special Guardianship and Child Arrangement Orders

10.1 Application for Special Guardianship Orders  
10.2 Special Guardianship Order Support  
10.3 Child Arrangements Order Allowances  
10.4 Guidance on Payment of Adoption Allowance, Special Guardianship Order Allowance and Child Arrangement Order Allowance  
10.5 Court Reports in Placement Orders/Adoption Orders/Special Guardianship Orders Guidance  


11. Information for Service Users

11.1 York’s Guarantee to Children in Care  
11.2 Young People’s Guide to the Independent Reviewing Officers Handbook  
11.3 Confidentiality and Access to Records Leaflet  


12. Supervision

12.1 Supervision Policy and Guidance to Staff  


13. Local Contacts, Designated Managers and Appendices

13.1 Key Local Contacts  
13.2 Local Keywords  
13.3 Working Together to Safeguard Children  
13.4 Amendments  

End